Privacy Notice
Your personal information
The University of Lincoln collects personal information when you visit this website, submit a contact form, register to attend, or attend a Summer School.
This notice explains how the University handles and uses the personal data we collect about you and how it is used.
- What information we collect about you
- How we use your information
- Information we may share with other organisations
- Information processed abroad
- How long we keep your information
- Accessing your information and other rights
- How to object or withdraw consent
- How to contact us
- How to complain
What information do we collect about you?
The University collects the following information about you,
a. Visiting the website – The University occasionally uses cookies and other technologies on its website that collect data about you when you use them.
b. Submitting a contact form – Name, address, phone number and email address, university or school details.
c. Information to monitor and improve website services- IP address (the location of the computer on the internet), pages accessed and files downloaded.
d. Responding to queries- Name, address, phone number and email address, university or school details.
e. Marketing activities- Name, address, phone number and email address, university or school details.
f. Registering to attend a Summer School via the Online Store – Name, Date of Birth, Gender, School or University, Nationality, Email Address, Phone Number.
g. Attending a Summer School from outside the EEA Area – Visa and passport information.
Keep your details up to date by contacting summerschools@lincoln.ac.uk or telephoning 01522 837246.
How we use your personal information
We will only use the information for the specific activities outlined below
a. Visiting the website – The University of Lincoln website uses cookies to optimise users' experience, improve site performance, add certain features or functions, and provide analytics data to inform improvements. We also use cookies to track the effectiveness of online marketing and to offer multimedia content or social networking features via third party services. The legal basis for this processing is legitimate interests. Where this occurs further information will be available in a cookies policy. The cookies policy for the University website can be found here: https://www.lincoln.ac.uk/home/abouttheuniversity/governance/universitypolicies/websiteandpublicationsinformationliability/.
b. Submitting a contact form – We will only use your information in connection with specific activities, such as a request for information. The legal basis for processing this information is pre-contractual obligations.
c. Information to monitor and improve website services – Processing this information helps us to determine how many individuals use our site, how many people visit on a regular basis, which pages are most popular, and which pages are least popular. The purpose of processing this data is to improve our web site service and the legal basis for processing this information is legitimate interest.
d. Responding to queries – We will only use your information in connection with specific activities, such as a request for information about a future Summer School. The legal basis for processing this information is pre-contractual obligations.
e. Marketing activities – If you have given consent that we can contact you with information about our short courses and summer schools we will send you communications about these activities. You will have the opportunity to unsubscribe from our email mailing list by clicking on the link in the email. The legal basis for processing this information is consent.
f. Registering to attend a Summer School via the Online Store – This information is processed as you are entering a contract with the University to attend a course. Your date of birth and gender needs processing for accommodation sorting purposes. Your nationality is processed to flag any visa stipulations. The legal basis for providing this information is pre-contractual obligation.
g. Attending a Summer School from outside the EEA Area - We are required legally to maintain a register of visa and passport information for students from outside the EEA area.
Information we may share with other organisations
In exceptional circumstances we may be asked to share your information with police or other investigators if it would prevent or detect crime or safeguard a person’s wellbeing. Each instance will be judged on its own merit and any sharing of information will be done within the law.
Information processed abroad
None of your personal data will be processed outside the European Economic Area (or the UK).
How long we keep your information
a. Visiting the website – The cookies policy for the University website can be found here: https://www.lincoln.ac.uk/home/abouttheuniversity/governance/universitypolicies/websiteandpublicationsinformationliability/. .
b. Submitting a contact form – We will keep this information for 6 years, or 6 years from your 18th birthday, under the Limitation Act 1980
c. Information to monitor and improve website services- We will keep this information for 6 years, or 6 years from your 18th birthday, under the Limitation Act 1980
d. Responding to queries- We will keep this information for 6 years, or 6 years from your 18th birthday, under the Limitation Act 1980
e. Marketing activities- We will keep this data for 3 years unless opting out occurs.
f. Registering to attend a Summer School via the Online Store – We will keep this information for 6 years, or 6 years from your 18th birthday, under the Limitation Act 1980
g. Attending a Summer School from outside the EEA Areas - Guidance on how long this data is stored can be found under the UK Visas & Immigration section of the University of Lincoln Privacy Notice, found at https://www.lincoln.ac.uk/home...
We shall not keep your data for longer than is necessary for that purpose or purposes.
We will keep records of payments made for six years after the year in which your account is settled, under the Limitation Act 1980.
If you access additional University services these may keep a record of your contact and will provide you with details of how long they keep your information.
Data will be kept securely and destroyed when no longer required. The University may also decide to archive some data. For more information regarding the retention of your personal data please contact the Information Compliance team at compliance@lincoln.ac.uk
Accessing your information and other rights
You have a number of rights relating to your personal information. These include:
Access
You have the right to request a copy of any personal information we hold about you. If you would like a copy of any of your information please contact the Information Compliance team on the details below. The team will process your request within a month.
Portability
If you have provided information on the basis of your consent or for a contract then you can request a digital copy so you can send it to another organisation. To request a copy please contact the Information Compliance team on the details below. The team will process your request within a month.
Correction
If any of the information we hold about you is incorrect or incomplete then please let us know. You have the right to have your information corrected so that we hold accurate records about you.
Erasure
This is also known as the right to be forgotten. You can request that your personal information is erased if it is no longer necessary for the University to keep it, or you withdraw consent that you have previously provided, or you object and there is no overriding grounds to keep it or if it is unlawful to continue to keep it.
Restriction
You can request that the use of your personal information is limited to storage only and that we use it for no other purpose. This applies where you contest the accuracy of the personal information we hold, or our use of the information is unlawful, or we no longer need the information except in relation to legal claims, or you object to the use of your data and we need to verify whether or not our purpose for keeping it overrides the grounds of your objection.
The Information Compliance team can be contacted by email on compliance@lincoln.ac.uk or by post at:
Information Compliance,
Secretariat,
University of Lincoln,
Brayford Pool, Lincoln,
LN6 7TS.
How to object or withdraw consent
If you object to our use of your personal information, then we must stop unless we can demonstrate compelling legitimate grounds for continuing. Please contact summerschools@lincoln.ac.uk and explain your objection.
If you have provided your consent for the use of your personal information, then you can withdraw this consent at any time. Please contact us summerschools@lincoln.ac.uk or phone us on 01522 835350. You can also unsubscribe from our emails following the link on the email.
How to contact us
The Data Controller:
The University of Lincoln.
Address: University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
Phone: 01522 88 2000
Email: compliance@lincoln.ac.uk
The Data Protection Officer:
Naomi Timings
Address: Secretariat, University of Lincoln, Brayford Pool, Lincoln, LN6 7TS. Phone: 01522 88 6618 Email: ntimings@lincoln.ac.uk
How to complain
If you feel that we have let you down in relation to your information rights then please contact the Information Compliance team by email on compliance@lincoln.ac.uk or by post at Information Compliance, Secretariat, University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
You can also make complaints directly to the Information Commissioner’s Office (ICO). The ICO is the independent authority upholding information rights for the UK. Their website is ico.org.uk and their telephone helpline number is 0303 123 1113.